Given the wide definition applied to subsistence expenses, it is important to keep an eye out for false claims, exaggerated costs, or other cases of expense fraud. It's important to have employees submit expense reports on a regular basis or after every trip for subsistence expenses. Good to keep in mind, you may also need to submit an additional form called P11D(b). Usually, that means, at the end of the tax year a business submits a P11D form direct to HMRC, for each employee that was subject to expenses/per diem/ meal allowance. You do this in the same way you report all of your spending to HMRC. How does a business report subsistence allowance spend? Where the employer knows that the driver uses their sleeper cab, the amount paid free of tax should not exceed a reasonable reimbursement of:
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